Commercial and Nonprofit Exhibitor Information

General Information

To be accepted, products must fit nautical, wooden boat and maritime audience.

Festival Hours are Friday and Saturday from 9 AM to 6 PM, and Sunday from 9 AM to 5 PM. You agree to stay open until 4 PM Sunday. You will not be invited back if you leave early.

Move-in is Thursday, September 7, after 12:00 PM. We have very little time to set up the Festival. Please be aware your tent may not be set up if you arrive early; please be patient.

Your lanyard (incl. Festival passes and a parking pass) may be picked up at Festival HQ anytime Thursday. HQ is located at the exhibitor entrance to the Festival.

Parking is EXTREMELY limited. Each exhibitor is provided with one parking pass, but this does not guarantee you a spot. We encourage you to carpool.

You must have a proper business license to do business in Port Townsend.

You are assigned space according to what you purchased. Extra space is available to purchase in front of your space or tent. See pricing below.

The layout of the Festival is a moving puzzle. If you have been coming for years, it’s likely you will have the same spot; however, there are many logistics and factors in play, and sometimes we have to move things around to fit everyone in. Preference is given to sponsors.

You will be notified of your location in mid August, along with directions, maps, and final notices for the 2018 Festival.


What to Bring

Trash container

Fire extinguisher

If you ordered electricity on your application, bring a 100-foot extension cord of the appropriate size for your load. Please label both ends of cord with your business name.

Zip ties for hanging or securing displays to the bars of your tent. You must clean up your zip ties before departure; please use them sparingly.

Cleanup

You are responsible for leaving your area totally clean. Please pick up everything that came with you, including the zip ties that held the display together, and by-products from your display: metal shavings, wood chips, etc.

If you leave your area for Festival staff to clean up, you may not be invited back.

Dumpsters for trash and recycling are in the “Back 40.” You will receive a map via email closer to the Festival with all services.

Not Allowed

No exhibitor may sell logo t-shirts, hats, sweatshirts, or posters on site.

No bottled water sales or single-use, plastic-bottled drinks allowed on the Festival grounds.

Dogs are not allowed on the Festival grounds.

Rent a Tent From Us

Tents come with one table and two chairs—you can order more when applying.

Commercial Rates
10 x 10 = $700 (incl. 3 passes)
10 x 20 = $1400 (incl. 4 passes)
20 x 20 = $2800 (incl. 8 passes)


Nonprofit Rates
(For verified nonprofits)
10 x 10 = $500 (incl. 3 passes)
10 x 20 = $1000 (incl. 4 passes)
20 x 20 = $2000 (incl. 8 passes)

Bring Your Own Tent

(Pay for open space)

Commercial Rates
10 x 10 = $500 (incl. 3 passes)
10 x 20 = $1000 (incl. 4 passes)
20 x 20 = $2000 (incl. 8 passes)

Non-profit Rates
(For verified non-profits)
10 x 10 = $400 (incl. 3 passes)
10 x 20 = $700 (incl. 4 passes)
20 x 20 = $1400 (incl. 8 passes)

Frequently Asked Questions


Arrival & Departure Information

Hospitality Suite

The Hospitality Suite will be available to exhibitors, sponsors, and presenters again this year, located on the second floor at the harbor end of the Chandler Education Building (the red NWMC building). Come enjoy the best view of the Festival, complimentary snacks and beverages, and a lovely place to take a break from the busy Festival grounds. Hours are 10 a.m. to 4 p.m., and your lanyard is your pass to get in.

We look forward to seeing you and hope you have a great Festival!

Please don’t hesitate to let the folks at the Exhibitor Gate know if there’s anything we can help you with during the weekend!

Please be mindful that there are 80 vendors and 40 trailer boats trying to get in and get set up within a five-hour window, so exercise caution driving and backing up, bring your sense of humor, and please be patient! Our festival is staffed by volunteers who are putting in long hours to help make everyone’s Festival a great experience, and we ask that you follow any instructions they give you!