Everything You Need to Know About Being a Commercial or Nonprofit Exhibitor

2018 Exhibitor Application coming soon.

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General Information

· Products must fit nautical, wooden boat and maritime audience.
· No exhibitor can sell logo t-shirts, posters, sweatshirts or hats on site.
· No exhibitor can sell bottled water
· No dogs allowed within Festival grounds.
· Exhibitors must stay within assigned booth space.
· Hours: Friday and Saturday from 9 a.m. to 6 p.m., and Sunday from 9 a.m. to 5 p.m.
· You must stay open until 5 p.m. Sunday.
· You must clean up your area prior to departure.
· You must have a proper business license to do business in Port Townsend.
· Move in is Thursday, September 7, after 12:00 p.m.

What to Bring

· Trash container (Large dumpsters are nearby, but NOT in each booth).
· If you ordered electricity, bring extra extension cords and power strips. Power could be more than 100 feet away. Mark your cord on both ends with your company name!
· The tables are utilitarian and well traveled. A tablecloth is advised.
· Zip ties for hanging or securing displays to the bars of your tent.

Cost

Rent a Tent From Us

Tents come with one table and two chairs—you can order more when applying.

Commercial Rates
10 x 10 = $650
10 x 20 = $1300
20 x 20 = $2400

Non-profit Rates
(For verified non-profits)
10 x 10 = $450
10 x 20 = $900
20 x 20 = $1800

Bring Your Own Tent

(Pay for open space)


Commercial Rates
10 x 10 = $500

10 x 20 = $1000
20 x 20 = $2000

Non-profit Rates
(For verified non-profits)
10 x 10 = $350
10 x 20 = $700
20 x 20 = $1400

Frequently Asked Questions

Step 1: Complete the application process including waivers.

Step 2: Within a few days you will hear via email if we can accept you.

Step 3: Within a week after acceptance, you will receive an invoice via email from our finance department with options and instructions on how to pay.

• They have 4 sides so you can completely close up at night.
• They are very heavy-duty, staked or weighted, and unlikely to blow away.
• They are very secure.
• Less expensive
• Can set up at your convenience
• You must bring a plan for high wind
Extra space is available during the application process. You pay for the space you sign up for. If you would like some sprawl space, that is possible and recommended!
The Festival Committee will review applications and generally let you know within a week if you have been accepted. Applications are accepted according to the following parameters: relevance of business, service to boating/festival community, and previous experience (if any) at Festival.
Placement in Festival is according to years in Festival, electric and other needs, fit and relevance to other vendors, sponsorship level, and application date.

We try our best to accommodate everyone’s needs and wishes in booth placement. Every location has its benefits and limitations.

• Have an eye-catching banner raised up above the main entrance to your tent.
• Have fun!
• Have interactive activities.
• Be engaging! Reach out to the public.
Advertise in the program!
• Drive people to your booth with something enticing: a contest, a drawing, or a giveaway.
We have security that patrol throughout the night. You are responsible for the safe-keeping of your merchandise and equipment.
Most locations are not accessible by car during the Festival. If you require a location that you can drive close to, let us know ahead of time and we will place you accordingly.

Arrival & Departure Information

In our eco-friendly spirit, we will not have exhibitor packets again this year! You should be able to find all the information you need here on the website! Your passes, lanyards, etc. will either be waiting for you in your tent when you arrive, or will be delivered to you by the end of the day on Thursday.
Your passes, lanyards, etc. will either be waiting for you in your tent when you arrive, or will be delivered to you by the end of the day on Thursday.
We will notify you via email of your exact booth location one week prior to Festival.
Move-in is Thursday between noon and 5:00 p.m. All cars must be off the interior Festival grounds by 5:00 p.m.

For safety/traffic flow we pre-arrange arrival and departure times. You will be assigned an arrival and departure time according to your location in Festival. You will receive this information via email one week prior to the Festival.

If you have to arrive late please email wbf-concierge@nwmaritime.org to work out arrival. There are a few locations that can accommodate late arrival or early departure. You will be placed in one of those locations if you need to arrive after streets are closed, (5 p.m.).
All cars must be out of the exhibitor areas by 5 p.m. on Thursday. If you arrive after 5 p.m., access to your booth with a vehicle may not be possible. If you must arrive late please check in with Juliette ahead of time. Email is best – wbf-concierge@nwmaritime.org.
The Festival stays open until 5 p.m. on Sunday. Please do not start to take down your booth until 5 p.m. If you have an emergency and need to leave before then, please notify the Exhibitor Gate. We will try to find a way to extract you that is safe and doesn’t affect the booths and vendors around you. Please note: needing to catch a ferry is not considered an emergency. Early departures are dangerous and very distracting to the other vendors and crowd, so please be considerate and plan your trip to stay until closing time at 5 p.m. Breaking down or leaving before 5 p.m. on Sunday will be considered in the next year’s acceptance process. Please do not close early.

Hospitality Suite

The Hospitality Suite will be available to exhibitors, sponsors, and presenters again this year, located on the second floor at the harbor end of the Chandler Education Building (the red NWMC building). Come enjoy the best view of the Festival, complimentary snacks and beverages, and a lovely place to take a break from the busy Festival grounds. Hours are 10 a.m. to 4 p.m., and your lanyard is your pass to get in.

Festival Policies

By applying to exhibit at the Wooden Boat Festival you agree to abide by our Commercial Activity and Exhibitor Policies as outlined below:

• Product or service must fit nautical, wooden boat, and maritime audience
• No exhibitor can sell logo t-shirts, posters or sweatshirts on site
• No dogs allowed within Festival grounds
• Exhibitors must stay within assigned booth space
• Extra space will be charged accordingly
• Signage should be appropriate to family event and educational
• No cars or bikes allowed near booths or pedestrian areas during official hours
• Exhibitors are accepted by the Festival Committee. Booth locations are assigned based on sponsor level, years at Festival, and date of application.
• You agree to be open Friday and Saturday from 9 a.m. to 6 p.m., and Sunday from 9 a.m. to 5 p.m.
• By applying you agree to stay until 5 p.m. on Sunday
• You agree to clean up your area prior to departure. This includes zip ties and garbage created from your both setup.

We are looking forward to seeing you and hope you have a great Festival! Please don’t hesitate to let the folks at the Exhibitor Gate know if there’s anything we can help you with during the weekend!

Your passes, lanyards, etc. will either be waiting for you in your tent when you arrive, or will be delivered to you by the end of the day on Thursday. Your booth will be clearly marked. Please be mindful that there are 80 vendors and 40 trailer boats trying to get in and get set up within a five-hour window, so exercise caution driving and backing up, bring your sense of humor, and please be patient! Our festival is staffed by volunteers who are putting in long hours to help make everyone’s Festival a great experience, and we ask that you follow any instructions they give you!