Rental Policies


photo by Maurice Photo Inc.


Deposit, Payment & Cancellation

  • A partially refundable reservation fee is required to secure the date.
  • Full payment is due 60 days before the event.
  • Renters must provide a valid VISA or MasterCard number.
  • 50% of payment or reservation fee is refundable if reservation is cancelled 60 days or more before the event date.
  • No portion of the payment or reservation fee is refundable if reservation is cancelled less than 60 days before the event.

Insurance

Except for meetings where no food or alcohol is served, all renters must provide written proof of broad form insurance coverage. The cost is between $100 (for private events that do not involve alcohol) to $275 (for business or organizational events that include the serving of alcohol). We generally recommend the on-line quotes offered by TheEventHelper.com

Discounts

Discounts of up to 15% off our published rates are available for the following:

  • 15% Community/Non-profit discount: currently we define “community” as those areas served by the Port Townsend and Chimacum School Districts.
  • 10% discount starting at Bo’sun Member level
  • 10% Sponsor discount
  • 10% Captain’s Circle member discount

Only one discount may be applied per rental; discounts may not be combined.

Additional charges are not eligible for discounts, and are computed after the discount has been applied.

Catering, Photography, Flowers & Lodging

Our list of Preferred Service Partners includes approved caterers for your event’s success.

You may also choose to provide your own food and beverage. However, use of our catering kitchen will be subject to a $300 fee. You are responsible for taking trash and recycling generated by your event to the receptacle located on our campus.

The serving of alcohol must comply with the Washington State Liquor Control Board regulations. For information about banquet permits and special occasion licenses, visit the WA State Liquor Control Board’s website.

For more information about renting our event space, please contact:

Catherine Leporati, 360-385-3628 x 104, catherine@nwmaritime.org